Kellenberg Memorial High School iPad Guidelines and Acceptable Use Policy

Introduction

Kellenberg Memorial High School recognizes the rapid expansion of modern technology and its benefit to education. It is the focus of Kellenberg Memorial to provide tools and resources for the 21st  Century Learner in order to further enrich his/her education.  The iPad is the educational tool we have selected in order to help maximize the student’s full potential and prepare them for future endeavors.

We welcome the opportunities presented by the iPad technology and will authorize the use of the school issued device.  Their use will be guided by the KMHS philosophy of Civility, Order, and Respect. The use of these technologies is a privilege that carries responsibility and behavioral expectations consistent with all school rules and policies.

The iPad is issued to the student on a rental or lease to own basis, depending on grade, and as such, the device is considered the property of Kellenberg Memorial High School until the student successfully graduates from the school. The iPad will be issued to students according to the guidelines set forth in this document. We retain the right to collect and/or inspect the iPad at any time, and to update, alter, add or delete installed software. Once received, the iPad is the responsibility of the student. The cost to repair or replace the iPad outside of those covered by AppleCare is the student’s responsibility. All repairs and replacements must be coordinated through the Kellenberg Memorial High School Help Desk.

Apple ID

All students will be assigned an Apple ID. Instructions regarding the Apple ID will be provided during the Triple A Orientation Program.

Taking Care of your iPad

Students are responsible for the general care of the iPad. iPads that are broken or fail to function properly should be taken to the Help Desk for an evaluation of the device. Some general precautions include:

  • iPads that are broken or fail to function properly must be brought to the Kellenberg Memorial High School Help Desk.
  • iPads must remain in a protective case at all times.
  • Each student is responsible for the security of the iPad. The device must be secured when required to be left unattended (i.e., in the locker).
  • Do not subject the iPad to extreme heat or cold.
  • Avoid putting excess pressure on the iPad screen.
  • Avoid placing items which might cause scratches or other damage on the device.
  • Take care not to knock the iPad against walls, floors, lockers, or anything hard to avoid breaking the screen.
  • Replacement chargers, cases, and accessories are the responsibility of the student.

The iPad screen should only be cleaned with either a soft cloth or approved laptop screen cleaning solution available at most electronics stores. 

Repairing or Replacing the iPad and Accessories

The Kellenberg Memorial Help Desk will assist students in the use and function of the iPad. Please report any issues to the help desk as soon as possible.

Students/parents are not permitted to repair, alter, modify or replace iPads without coordinating through the Kellenberg Memorial High School Help Desk.

Kellenberg facilitates all repairs with Apple. The following are charges for damaged iPads, including cracked screens covered under AppleCare.  Please note, AppleCare is only available for the first three years. These charges are the student’s responsibility:

  • 1st Incident – $50.00
  • 2nd  Incident – $100.00
  • Additional incidents will be based on the cost of the repair through Apple.

Students who break their iPad during the school day are asked to come to the Help Desk to begin the repair process. If the iPad is functional, students will receive a form that they must bring home and have signed by a parent. They must return to school the following day with the signed form acknowledging that payment must be received within ten school days and the iPad will be replaced. If the iPad is in a non-functional state, the iPad will be replaced immediately. Failure to pay within ten days will result in disciplinary action.

  • Replacement Cord – $10.00
  • Replacement Brick – $20.00
  • Replacement iPad Case – $30.00

Cost of Repairs

Excessive repairs due to neglect or carelessness may become the responsibility of the student. The cost of lost or damaged items such as cases, chargers, and cables are the student’s responsibility. Any repairs not covered by AppleCare is the student’s responsibility.

Lost or Stolen iPad

In the event that an iPad is lost, stolen, or damaged please report immediately to the IT Help Desk. The cost of replacing a lost or stolen iPad is the student’s responsibility, in addition to the annual iPad fee. Notification of a missing iPad during non-school hours should be sent to itsupport@kellenberg.org.

Using the iPad at School

Students are required to have a fully charged iPad each day. Individual teachers may impose additional policies for their individual classes.

Accounts and Services

Kellenberg Memorial High School will create accounts for students with online services that are part of the students’ academic or extracurricular activities. These services include, but may not be limited to, Google Apps, Apple ID’s, Schoology, and EdPuzzle. Faculty and Staff may also ask students to create an account with an App or online service as part of the academic or extracurricular programs. All accounts will be created using the Kellenberg Google Apps email address. By signing the handbook signature card you acknowledge and agree to allow Kellenberg Memorial to create and allow students to create accounts as part of the academic and extracurricular programs. 

Wi-Fi

Students are only permitted to use the iPad on the KMHS-EDU Wi-Fi network at school. Use of other networks, personal hotspots, VPN’s, or pairing with other devices / phones is prohibited.  Attempts to circumvent network filters will be subject to disciplinary action.

Updates

It is the student’s responsibility to ensure the iPad is kept up to date. Updates must be installed at home to avoid down time during school hours.

iPad Identification

The iPads will be labeled in the manner specified by the school. Any labels or markings for identification/ownership purposes must not be removed from the device.  iPads can be identified in the following ways:  

    • Record of the iPad’s serial number in a School database
    • Labeling of protective case

Preparedness

It is expected that students will come to school with a fully charged iPad. If, however, a student needs a portable charger, the Help Desk has a limited number available each day on a first come first serve basis. Students must come to the Help Desk with their iPad and the $2.00 charger fee. Failure to do so will result in the student not being able to borrow a charger. If a charger is borrowed and not returned the same day 3 times, the student will no longer be allowed to borrow chargers from the Help Desk for the rest of the school year. It is recommended that students purchase their own portable charger to use throughout the day.

A student who borrow a charger from the Help Desk is not allowed to loan the charger to other students. Students who borrow a charger may not ask other students to return the charger to the Help Desk for them. Any students involved in the exchange of a charger are subject to disciplinary action and will not be allowed to borrow chargers from the Help Desk for the rest of the school year. 

Screensavers and Background Photos

Screensavers and background photos must be appropriately selected and cannot violate C.O.R. (Civility Order and Respect).

Security

iPads should be password protected. During Triple A, the students will be encouraged to implement a passcode to protect their device. Students are prohibited from sharing this password with anyone else except for their parents/guardians or help desk personnel. iPads must be stored in a secure location (i.e. locked locker) when they must be left unattended.  It is strongly recommended that the iPad be left in the student’s locked locker for after school activities and sports unless their use is required for the specific activity.

Backup

Students are expected to back up all educational work on the iPad. Kellenberg Memorial High School does not take responsibility for any lost data.  Students should regularly ensure that they are backing up their Notability notes in the event of loss or failure of the iPad.  This is done in the Notability settings and the backup should be made to both iCloud and Google Docs.  Detailed instructions may be found on the Kellenberg Website at http://www.kellenberg.org/iPad

Recording

Use of the recording mechanisms of the iPad in class is only permitted with the expressed permission of the teacher in a specific class. Any use of the recording capabilities of the iPad must comply with the C.O.R. (Civility, Order, and Respect) philosophy.

Headphones

Students may have personal headphones to use in conjunction with the school issued iPad. When using headphones in school, students should be engaged in academic course work. Students may only use headphones in class or study hall with the express permission of the teacher.

Sound, Music, Email, Games or Programs

Students may have music on the iPad. However, during the school day sound must be muted at all times unless permission is obtained from the teacher for instructional purposes.

Kellenberg Memorial will provide the student with an @kellenberg.org email address. This is the only email address approved for use on the device. Email is monitored and archived by Kellenberg Memorial High School.

Since the iPad is to be dedicated exclusively for academic work, the following actions are prohibited:

  • Removal of the Mobile Device Management Software (MDM).
  • Illegal installation and transmission of copyrighted material.
  • Sending, accessing, downloading or uploading offensive, profane, threatening or obscene materials.
  • Use of chat rooms or texting apps.
  • Adding additional email addresses to the iPad.
  • “Jailbreaking” the iPad.
  • No games or game apps are to be installed on the iPad.
  • Use of social networks not previously approved.
  • Any actions that are in contradiction to Civility, Order, and Respect.

Preloaded apps and materials provided by Kellenberg may not be deleted and they must be updated periodically.  Academic content takes precedence over personal files and apps. In case of memory space conflict, media including pictures and personal/files/apps/music, must be removed from the device.

Inspection

Students may be asked to provide their iPad for inspection at any time. Inappropriate content will be removed and result in disciplinary action by the dean.